Incredibly Useful and Very Easy to Learn

Unlike many systems that are heavy on razzle dazzle and jargon, Priority Zero is a simple attempt to bring order to chaos. Nothing more, nothing less. It is designed for people who want a work and life management app that actually simplifies things, not bamboozles them with learning curves steeper than Baldwin St in Dunedin, NZ.

Whether you are trying to:

• • Manage multiple projects and deliverables
• • Keep your client work organized
• • Track time and productivity
• • Schedule tasks and plan your week
• • Or simply avoid that familiar feeling of stress on Sunday night
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• You will find everything you need in one place. And that, at the end of the day, is what truly matters. Not just to a freelancer, but anyone who wants to be efficient and productive.
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Built for Freelancers and Solopreneurs

Being a freelancer means having to manage everything on your own. There are no managers looking over your shoulder (yay!), making sure you`re not under or over loaded. No departments or colleagues to pass on to when you`ve finished working on a small part of a project.  This means you very often need to switch between project management, time tracking, billing, quoting, and client communication, sometimes all within the same hour.

This is where Priority-Zero shines, because it lets you do all of this and more from without breaking a sweat, or missing a beat.  Simply put, Priority Zero is your:

• Freelancer project management software

• Freelancer scheduling and billing tool

• • Tool to track time and send invoices
• • Tool to manage multiple clients as a freelancer
• • Meeting and appointment scheduler
• • Collaborative system that lets you find help when you need it, and makes your services available to others who may need it
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• You can create and assign projects, estimate time, delegate tasks, generate automated quotes and invoices, and track billable hours and create invoices without needing to export to a separate system.

Stay on Top of Your Time, Tasks, and Schedule

If you have ever searched for:

• Daily planner with time tracking
• How to plan and organize my workweek
• Schedule and track tasks in one place

Then I am here to tell you that you do not need to search anymore. Priority-Zero provides a unified system for managing your time, tasks, and overall workload without relying on disconnected tools or repetitive manual entry.

With Priority-Zero’s built-in scheduler and workload planning tools, you can:

• Drag and drop tasks directly onto your calendar, making it easy to assign work to specific time slots without needing to duplicate or rewrite your plans
• View all upcoming deadlines, scheduled work, and meetings in one place, giving you a clear and accurate picture of your commitments at any given time
• Adjust timelines when your plans change, allowing you to shift tasks or reschedule work in a way  that disrupts your entire setup
• Track the time you actually spend on each task and compare it to your original estimates, giving you a data-driven way to review and refine how you allocate time

Priority-Zero gives you a structured environment to plan, schedule, and monitor your daily activities. It helps you take control of your time, evaluate your progress, and manage your workload in a consistent and organised way.

Billing, Quoting, and Client Management in One Place

For freelancers and small business owners, managing money is just as important as managing time. Invoicing, quoting, tracking billable hours, and keeping client records can quickly become time-consuming and disjointed when spread across different tools.

Priority-Zero includes a set of integrated financial tools that streamline this process and remove the need for separate invoicing software or spreadsheets.

Included features:

• A simple client management and invoicing system
Keep client details, contact information, and billing preferences in one place. Each project and invoice can be linked to the appropriate client for accurate recordkeeping.

• A tool to automate quotes and invoices for small business
Generate quotes and invoices automatically based on time entries, deliverables, and estimated or actual hours. This reduces repetitive manual entry and helps ensure billing accuracy.

• A way to track work time against estimates
Log time as you complete each task and compare it to your original estimate. This helps assess whether your work is staying within scope and supports more accurate quoting in the future.

• Integrated billing linked directly to your projects
Quotes, invoices, and credit notes are tied directly to your projects and deliverables. This means all financial documents reflect actual work completed, time spent, and agreed billing terms.

Additional capabilities:

• Convert quotes into invoices in a single step once the work is approved
• Generate invoices manually, by time range, or from billable deliverables
• Record partial or full payments and view outstanding amounts per client
• Export invoice records or share them directly with your accounting system
• Store tax details, payment instructions, and notes for each invoice

All financial activity is handled within the same platform used for task tracking, scheduling, and project management. There is no need to switch between different applications or duplicate your data across systems. Priority-Zero allows you to keep everything aligned, from planning work to billing for it.

Tools for Collaboration, Sharing, and Delegation

Whether you are working alone or as part of a team, you may have searched for:

• Shareable project workspace for freelancers
• Collaboration tool for remote teams and projects
• Tool to assign tasks and track progress online

Priority-Zero includes both a Directory and a dedicated Teams and Collaboration section, designed to support individual work as well as coordinated efforts across multiple contributors.

These tools allow you to:

• Invite others to your projects
You can send project invitations to individuals based on their skills or role. Once accepted, they gain access to the relevant project details, schedules, and assigned deliverables.

• Assign and monitor specific tasks
Each deliverable can be assigned to collaborators as their own projects, to which they can add their own deliverables and time estimates. You can monitor task status, view recent activity, and reassign work if needed.

• Share files and discussions
Project files can be stored and accessed through your linked cloud storage accounts, such as Google Drive or OneDrive. Team members can also post notes and comments within each project or deliverable for context-specific discussion.

• Track progress across your team
View what has been scheduled, what is currently being worked on, and what has been completed. Time spent on each task can be recorded, giving you a clear picture of workload and performance.

• Publish projects and deliverables for external viewing when needed
If you need to share work with a client or stakeholder, you can publish selected projects or deliverables using a unique link. This shows only the items you choose to make visible and excludes internal notes or unfinished work.

• Set meeting agendas, record outcomes, and mark points as resolved

Agenda items can be posted within team discussions. Notes and outcomes can be recorded against each point, and items can be marked as resolved when completed or addressed.

With everything structured around clear ownership, timelines, and priorities, Priority-Zero ensures that all participants remain aligned. Collaboration happens in context, and all relevant information stays within the project space. There is no need for separate tools to manage communication, tasks, and file sharing.

Made for Real People with Real Problems

Priority-Zero is not designed to be another system that adds layers of complexity to your workflow. I created it as a reliable way to manage freelance work, track client projects, and maintain visibility over personal goals, without relying on multiple disconnected tools.

Many independent professionals, freelancers, and small business owners look for solutions that can handle:

• Project tracking and invoicing in one place
• Organisation of both personal and work-related projects
• Tools that support both life and work management
• Productivity systems built with freelancers in mind
• Consolidated platforms that eliminate the need for multiple tools
• Task and project planning suited to small-scale operations

Priority-Zero brings these capabilities together in a single, structured platform. It combines scheduling, time tracking, invoicing, collaboration, and project organisation into one environment, removing the need to maintain separate systems for each area of your workflow.

It`s flexible enough to be able to manage professional, personal and creative activities in one place. If your goal is to keep your business on track while managing your own time and tasks clearly and efficiently, you are in the right place.

You Don't Need Five Different Tools

You just need one that works.

Priority Zero brings it all together. Just what you need to manage your work, your clients, and your day in one tidy package.

Try it now at https://www.priority-zero.com

See how much better things feel when everything is finally in one place.