Frequently asked questions.

• What is Priority-Zero?
  Priority-Zero is a versatile productivity platform designed to help individuals and teams manage life and work in one place. It combines tools for project management, time tracking, billing, collaboration, and more.
• Can I use Priority-Zero for personal projects, interests, and activities?
  Yes, Priority-Zero supports private personal task management alongside professional workflows, ensuring noone else has access to them unless you choose to share specific content using the publishing feature. You can set up separate categories for personal and business tasks, helping you balance life and work.

• Who is Priority-Zero perfect for?
  • The short answer:
    • Anyone interested in centralised life and work management, enhanced productivity, better decision-making with insights, effective project-oriented collaboration, simple business financial management, collaborative opportunities and resources, and work-life harmony.
  • The long answer:
    • Freelancers seeking to manage multiple projects and clients efficiently.
    • Solopreneurs building and scaling their business operations.
    • Small business owners looking for a centralised tool for organisation.
    • Creative professionals managing deliverables and deadlines (e.g., designers, writers, artists).
    • Students juggling academic assignments, projects, and extracurricular activities.
    • Remote workers needing to coordinate tasks and schedules effectively.
    • Team leaders who require a clear overview of team responsibilities and progress.
    • Consultants tracking billable hours, quotes, and invoices.
    • Project managers organising complex workflows and deliverables.
    • Event planners managing schedules, reminders, and team collaboration.
    • Non-profit organisations coordinating volunteers and tasks.
    • Researchers documenting data and structuring long-term projects.
    • Entrepreneurs balancing personal and professional priorities.
    • Teachers and educators planning lessons, assignments, and student tracking.
    • Fitness enthusiasts organising workout schedules and goals.
    • Home organisers planning daily household tasks and family schedules.
    • Personal development enthusiasts tracking goals, habits, and achievements.
    • Community builders fostering collaboration through shared projects.
    • Anyone managing both work and life with a need for streamlined organisation.
• What makes Priority-Zero unique?
  • The short answer:
    • Priority-Zero stands out among work management and productivity tools because it’s uniquely grounded in real-world experience. Designed with a deep understanding of project management, it focuses on the practical, meaningful aspects that truly matter to individuals, teams, and businesses. Priority-Zero helps you stay organised and manage your workload in a disciplined and systematic way, cutting through unnecessary jargon and eliminating distracting peripheral chatter to deliver a clear, focused approach to projects.
  • The long answer:
    • Integrated life and work management, combining professional productivity and personal task organisation in one platform.
    • Switch between personal and business priorities without needing separate tools.
    • Publish projects and deliverables via unique, shareable links, giving recipients read-only access without granting full platform access.
    • Advanced workload planning with drag-and-drop calendar functionality, helping avoid conflicts when planning and scheduling work.
    • ‘The Plan’ feature provides a dynamic daily action list combining tasks, meetings, and reminders for optimal focus.
    • Unique billing features, including auto-quote generation for billable deliverables and integrated invoicing linked directly to projects.
    • Community and networking tools, including a Directory feature for users to ‘find and be found,’ fostering collaboration and skill-sharing.
    • Insightful reports with actionable data, such as Planned vs. Actual Work comparisons, Day-by-Day Activity Breakdowns, and Project Progress Charts.
    • Comprehensive team collaboration, allowing users to invite members, assign tasks, and manage visibility, alongside built-in project discussions.
    • File attachment through full integration with Google Drive and OneDrive, enabling secure file storage while retaining user ownership.
    • Timer-integrated time tracking, including intuitive start, pause, and stop functions, with options for manual time logging and notes.
    • Add additional private non-project related reminders for one-time or recurring events that only you need to know about.
    • Additional productivity tools, including Multiview (open multiple sections simultaneously), a built-in calculator, and a Pomodoro timer.
    • Versatile platform that's evolved from real-world experience and not just theoretical concepts about work and life management.
    • Ensures full control and ownership of data and files, with secure account deletion that doesn’t affect stored cloud files.

• What can I do with Priority-Zero?
  You can manage projects, deliverables, and tasks; track time; plan workloads; create quotes and invoices; collaborate with teams; share published projects via links; and gain insights through detailed reports.
• How does Priority-Zero help with collaboration?
  Priority-Zero allows you to invite team members, assign deliverables, share files through Google Drive or OneDrive, hold discussions, and track project progress collaboratively. Team interactions are seamless and project-focused.

• Do I need to pay extra to invite team members?
  • No. Team members can join free of charge and have everything they need to participate fully in any project you include them in. They'll also have free access to all premium features for 14 days when they join. If they want to use any premium features themselves, then they will need to pay for them, not you.
• Can I publish and share my work privately or publicly with my audiences?
  Yes, you can generate shareable links for individual deliverables (similar to chapters in a book) and share them privately with specific people or publicly on social media. When you share an entire project—such as the title and introduction of a novel—it will also make any shared deliverables (chapters) within that project accessible to anyone with the link. To stop sharing at any time, simply uncheck the publishing option.

• Can I send online video meeting requests directly from Priority-Zero?
  Yes, you can create and send one-time or recurring meeting invitations to multiple recipients directly from within Priority-Zero. Online meeting links are automatically generated using Jitsi Meet, a free, secure, and unrestricted open-source platform for virtual meetings. You can also generate a unique link to your availability calendar, which syncs directly with your work plan. This link allows anyone you share it with to view your available times, automatically adjusted to their local timezone, no matter where they are in the world.
• Does Priority-Zero integrate with other tools?
  Yes, Priority-Zero integrates with Google Drive, OneDrive, Outlook, and Google Calendar, making it easier to manage files and schedules without switching between multiple platforms.

• How does Priority-Zero handle billing?
  Priority-Zero includes tools for creating quotes, invoices, and credit notes. You can link billing directly to projects and deliverables and even auto-generate quotes for unbilled work, saving time and effort.
• What kind of reports does Priority-Zero provide?
  Priority-Zero offers detailed reports, including Project Progress charts, Planned vs. Actual Work comparisons, Day-by-Day Activity Breakdowns, and more, to help you evaluate and improve your productivity.

• Is Priority-Zero secure?
  Yes, Priority-Zero ensures full control of your data and files. Files stored in Google Drive or OneDrive remain accessible even if you delete your Priority-Zero account.
• What happens to my data if I cancel my subscription?
  
  • If you choose to suspend your account, all your data will be retained indefinitely, allowing you to reactivate your account at any time in the future.
  • If you choose to permanently delete your account, all organisations, categories, personas, projects, deliverables, associated notes, schedules, reminders, quotes, invoices, and credit notes will be permanently erased. This action is irreversible, and once deleted, your data cannot be recovered.
  • Any data created in Priority-Zero that has been saved to integrated external systems will remain intact and will not be deleted. To remove this data, you will need to delete it directly from within those integrated systems.
  • Files stored in Google Drive or OneDrive remain unaffected, as Priority-Zero does not own your files. These will continue to be available in your cloud storage accounts.

• Can I try Priority-Zero before committing?
  Yes, Priority-Zero offers a 14 day trial period, so you can explore its features and see how it fits your needs before subscribing.
• How much does Priority-Zero cost?
  Priority-Zero offers flexible subscription plans with different features tailored to freelancers, small businesses, and individuals. Visit the pricing page for detailed information.

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