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A single system for freelancers, consultants, coaches, VAs and other independent professionals to manage projects, clients, schedules, time and billing
Keep your work structured, reduce switching and stay in control of everything on your plate
Working alone usually means juggling too many disconnected tools
Priority-Zero brings project management, scheduling, time, client work and billing into one connected system so you can stop bouncing between separate apps all day.
What you can do in Priority-Zero
A single system for managing your client commitments, personal tasks and creative projects without having to jump between apps.
Organise everything you need to get done
Separate work, personal and creative areas while still seeing the complete picture when you need it.
Manage clear, structured projects
Plan work in deliverables with estimates, notes, status and files in a simple, structured project format.
Plan your days and weeks
Use the calendar to map out work realistically, prevent overload and adjust plans quickly as things change.
Track time as you work
Start the timer when you begin and stop when you finish. Time is recorded against the correct project, deliverable, event or reminder.
Manage clients and billing
Create quotes, issue invoices and bill by date range with Xero integration and built-in client management.
Collaborate when needed
Invite others into projects, assign work and keep shared notes and tasks organised in one place.
Store and attach files
Use Google Drive or OneDrive and attach files directly to the work they belong to for quick access.
Understand how you work
Reports show what you planned, what you completed and how long it took so you can understand your workload and pace.
How the whole system works together
Priority-Zero keeps your projects, schedule, time, billing, files and appointments connected in one organised system so you don’t lose time switching between separate tools.
Built for the Work You Do
Priority-Zero is ideal for the ways freelancers, consultants, coaches, VAs, educators and creatives work, with tools that match the patterns of independent professional life.
Freelancers and Creators
Keep client work, notes, timelines and files organised. Plan sessions, track time and bill clients with a full project and time management workflow.
Coaches and Mentors
Create structured programs, manage client sessions, store notes and track progress with a coaching workflow built for ongoing client work.
Virtual Assistants
Coordinate tasks, track billable hours, manage files and keep everything together for multiple clients without switching between apps.
Educators and Tutors
Plan lessons, store materials, track student progress and keep everything structured with a simple teaching and tutoring organisation system.
Consultants
Manage engagements, structure deliverables, track billable hours and keep documents and communication together in a consultant workflow.
Creatives and Writers
Organise drafts, ideas and projects. Keep creative work and commissioned work structured in one workspace built for writers and creators.
Why Priority-Zero Works
Most independent professionals lose hours every week switching between disconnected apps. Tasks in one tool. Notes in another. Files on a drive. Bookings on a separate calendar. Nothing fits together so work becomes harder than it needs to be.
Priority-Zero fixes this by keeping everything inside one structure that updates as you work.
One set of projects
Your work is grouped into projects and deliverables with estimates, notes, files, timing and status tied to the exact piece of work they belong to.
One schedule
Your calendar shows scheduled work, reminders and Google or Outlook events in one place so everything is visible at once and nothing clashes.
Your appointment link only offers the times you are genuinely free or have allowed for appointments.
One source of truth
Plan, track and review your work in one place. The system updates itself as you make progress so you always see the current state of your workload.
Automatic record of effort
Time is captured the moment you start the timer and applied to the correct deliverable. Billing and reports use this data automatically.
Better estimates over time
Historical timing data shows how long your work really takes so your future estimates become more accurate.
Less switching
Stop switching between task apps, note apps, timers, drives and calendars. Priority-Zero keeps everything linked inside one organised system.
Additional tools when you need them
Priority-Zero includes practical features that help you work in a single system without adding more complexity.
Directory
Find skilled people or list your own skills so others can invite you into projects using the built-in directory for independent professionals.
Teams and collaboration
Work with others inside shared projects. Keep conversations, notes, agendas and decisions tied directly to the work.
Meetings
Create meeting requests without fumbling between calendars. Everything appears together in one calendar so you can see all your work, meetings, appointments and reminders in one place.
Appointments and availability
Let clients or collaborators book time within your chosen work hours. PZ only offers times that are genuinely free or work blocks you have allowed for appointments, with automatic time zone adjustment. Every booking appears in your unified calendar with the rest of your work.
Forms
Collect information from clients, collaborators, students or audiences and link responses directly to the projects or deliverables they belong to.
Published work
Share anything from single documents to full novels with chapters or newsletters with past editions. Clients, collaborators and audiences can view a read only version with no account and no access to anything else in your workspace.
Frequently Asked Questions
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What can I do with Priority-Zero?
You can manage projects, deliverables, and tasks; track time; plan workloads; create quotes and invoices; collaborate with teams; share published projects via links; and gain insights through detailed reports. -
Can I use Priority-Zero for personal projects, interests, and activities?
Yes, Priority-Zero supports private personal task management alongside professional workflows, ensuring noone else has access to them unless you choose to share specific content using the publishing feature. You can set up separate categories for personal and business tasks, helping you balance life and work.
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Who is Priority-Zero perfect for?
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The short answer:
- Anyone interested in centralised life and work management, enhanced productivity, better decision-making with insights, effective project-oriented collaboration, simple business financial management, collaborative opportunities and resources, and work-life harmony.
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The long answer:
- Freelancers seeking to manage multiple projects and clients efficiently.
- Solopreneurs building and scaling their business operations.
- Small business owners looking for a centralised tool for organization.
- Creative professionals managing deliverables and deadlines (e.g., designers, writers, artists).
- Students juggling academic assignments, projects, and extracurricular activities.
- Remote workers needing to coordinate tasks and schedules effectively.
- Team leaders who require a clear overview of team responsibilities and progress.
- Consultants tracking billable hours, quotes, and invoices.
- Project managers organizing complex workflows and deliverables.
- Event planners managing schedules, reminders, and team collaboration.
- Non-profit organizations coordinating volunteers and tasks.
- Researchers documenting data and structuring long-term projects.
- Entrepreneurs balancing personal and professional priorities.
- Teachers and educators planning lessons, assignments, and student tracking.
- Fitness enthusiasts organizing workout schedules and goals.
- Home organizers planning daily household tasks and family schedules.
- Personal development enthusiasts tracking goals, habits, and achievements.
- Community builders fostering collaboration through shared projects.
- Anyone managing both work and life with a need for streamlined organization.
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The short answer:
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What makes Priority-Zero unique?
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The short answer:
- Priority-Zero stands out among work management and productivity tools because it’s uniquely grounded in real-world experience. Designed with a deep understanding of project management, it focuses on the practical, meaningful aspects that truly matter to individuals, teams, and businesses. Priority-Zero helps you stay organized and manage your workload in a disciplined and systematic way, cutting through unnecessary jargon and eliminating distracting peripheral chatter to deliver a clear, focused approach to projects.
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The long answer:
- Integrated life and work management, combining professional productivity and personal task organization in one platform.
- Switch between personal and business priorities without needing separate tools.
- Publish projects and deliverables via unique, shareable links, giving recipients read-only access without granting full platform access.
- Advanced workload planning with drag-and-drop calendar functionality, helping avoid conflicts when planning and scheduling work.
- ‘The Plan’ feature provides a dynamic daily action list combining tasks, meetings, and reminders for optimal focus.
- Unique billing features, including auto-quote generation for billable deliverables and integrated invoicing linked directly to projects.
- Community and networking tools, including a Directory feature for users to ‘find and be found,’ fostering collaboration and skill-sharing.
- Insightful reports with actionable data, such as Planned vs. Actual Work comparisons, Day-by-Day Activity Breakdowns, and Project Progress Charts.
- Comprehensive team collaboration, allowing users to invite members, assign tasks, and manage visibility, alongside built-in project discussions.
- File attachment through full integration with Google Drive and OneDrive, enabling secure file storage Blale retaining user ownership.
- Timer-integrated time tracking, including intuitive start, pause, and stop functions, with options for manual time logging and notes.
- Add additional private non-project related reminders for one-time or recurring events that only you need to know about.
- Additional productivity tools, including Multiview (open multiple sections simultaneously), a built-in calculator, and a Pomodoro timer.
- Versatile platform that's evolved from real-world experience and not just theoretical concepts about work and life management.
- Ensures full control and ownership of data and files, with secure account deletion that doesn’t affect stored cloud files.
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The short answer: